The Challenge
Acme Federal Solutions, a Defense IT prime, was losing bids they should have won. Their capture team lived in spreadsheets; their proposal team rewrote compliance matrices from scratch for every RFP; and gate reviews happened in ad-hoc Slack threads with no paper trail.
The Solution
After rolling out Proposal Connect, Acme consolidated their entire capture-to-submission workflow:
- Pipeline — 120 active pursuits tracked in one place with SAM.gov sync
- Go/No-Go — AI-assisted bid decisions cut deliberation time from days to hours
- Compliance matrix — auto-generated from the RFP, eliminating manual extraction
- Gate reviews — structured reviews with full audit trail for leadership
- Proposal writing — AI draft generation with knowledge base retrieval
The Results
Over the first two quarters of adoption:
- 2x win rate on competed bids (from 18% to 37%)
- 40% faster proposal cycle — average RFP response time dropped from 18 days to 11
- $14M in new contract value attributed to bids that previously would have been no-bid
- Zero compliance-matrix errors on submitted proposals
"Proposal Connect gave our 12-person BD team the leverage of a 25-person team. We're bidding on opportunities we used to walk away from." — Sarah Chen, Director of Business Development, Acme Federal Solutions
About Acme Federal Solutions
Acme Federal is a mid-size Defense IT prime headquartered in Northern Virginia, supporting the DoD, Intelligence Community, and civilian agencies with cybersecurity, cloud migration, and systems engineering services.